Privacy Policy

1. Introduction
CAY VII INC and HER Seat at the Table (“we,” “our,” “us”) are committed to safeguarding your privacy and protecting your personal information.
This Privacy Policy explains how we collect, use, store, and protect your information when you:

• Visit our website (www.cayvii.com)

• Register for programs, memberships, or events

• Submit forms, reflection exercises, or applications

• Contact us or engage with our community offerings

• Interact with us through digital platforms or third-party tools

By using our website or services, you consent to the practices described in this policy.

2. Information We Collect
Personal Information
We may collect information such as:

• Name

• Email address

• Phone number

• Mailing address

• Job title, company/organization

• Social media handles (if provided)

Payment Information
We collect billing information through third-party payment processors.
We do not store or have access to full credit card numbers.
Membership & Event Information
We may collect:

• Membership tier and participation history

• Event registrations and attendance

• Survey responses, reflections, and form submissions

• Workshop, coaching, or program engagement data

Community Interactions
For HER Seat at the Table programming, we may collect:

• Voluntary feedback

• Responses to guided reflections

• Session participation data
  (These are treated confidentially unless permission is granted.)

Technical Data
We may automatically collect:

• IP address

• Browser type and version

• Device identifiers

• Pages visited and usage data

• Cookies and tracking information (see Section 7)

3. How We Use Your Information
We use the information we collect to:

• Provide, manage, and personalize memberships, events, and programs

• Communicate updates, newsletters, and community information

• Process payments and complete transactions

• Deliver digital products and resources

• Improve website performance, user experience, and analytics

• Respond to questions, support inquiries, or administrative needs

• Maintain community safety and uphold our Guiding Principles

We never sell or rent your personal information.
4. How We Share Information
We may share limited information with trusted third-party service providers that support our operations, including:

• Email and newsletter platforms

• Event registration systems

• Payment processors

• Website hosting and analytics tools

• Survey and form platforms

These providers are required to protect your information and use it only for services directly supporting our operations.
We may disclose information if required by law, or if necessary to protect our legal rights, community safety, or intellectual property.
5. Email & Communication Preferences
By registering for events, membership, or digital services, you agree to receive communications from CAY VII INC and HER Seat at the Table.
You may unsubscribe at any time using the link in any email.
Important membership or transactional emails may still be sent as needed.
6. Community Submissions
Reflection forms, intentions, surveys, and community conversations are treated confidentially.
We will never share your personal reflections, stories, or identifying information without your consent.
Aggregated, anonymized insights may be used to improve programs.
7. Cookies & Tracking Technologies
We use cookies and similar technologies to:

• Improve website functionality

• Save your preferences

• Understand user traffic and analytics

• Enhance user experience

You may disable cookies through your browser settings, although some features may not function optimally.
8. Data Storage & Security
We take reasonable administrative, technical, and physical measures to protect your information from unauthorized access, disclosure, or misuse.
While we strive to safeguard your data, no online system is completely secure. You share information at your own risk, but we commit to taking all reasonable steps to protect it.
9. Data Retention
We retain personal information only as long as necessary to:

• Provide services

• Maintain membership records

• Meet legal or accounting obligations

• Support legitimate business needs

You may request deletion of your information at any time (see Section 10).
10. Your Rights
You have the right to:

• Request access to the personal information we hold

• Ask for corrections or updates

• Request deletion of your data (excluding data required for legal purposes)

• Withdraw consent to communications

• Ask questions about how your information is used

To exercise these rights, email HER@cayvii.com.
11. Children’s Privacy
Our website and services are not intended for individuals under 16.
We do not knowingly collect information from minors.
12. External Links
Our website may include links to third-party sites.
We are not responsible for their content, policies, or practices.
Please review their privacy policies before sharing information.
13. Updates to This Policy
We may update this Privacy Policy occasionally.
When changes are made, the “Last Updated” date will be revised accordingly.
Continued use of our website or services indicates acceptance of the updated policy.
14. Contact Us
For any questions, concerns, or privacy requests, contact us at:
HER@cayvii.com
Richmond Hill, Ontario
CAY VII INC | HER Seat at the Table